event coordinator at the great room

We hope you'll join our team!  We are offering an introductory event management position, ideal for those who are interested in breaking into the event management or wedding planning industry.  The event manager chosen will get first-hand experience assisting on all in-house wedding ceremonies and receptions, as well as being assigned their own events and clients to manage.

Our Organization

    Top of the Hill is a multi-faceted organization, consisting of the Restaurant & Brewery, a micro-Distillery, Back Bar, and our event space, the Great Room.  This position is an introductory event management position at the Great Room at Top of the Hill.  The Great Room is an all -inclusive event space, including catering services, which hosts private events from 30-300 guests.  Events and clientele range from student bar parties, to department business meetings to sit-down wedding receptions.   


Job Description

Qualities

  • Seasonal hours, full-time hours guaranteed September-December & March-June
  • Applicants maintaining a school schedule need not apply
  • Must be able to work a flexible schedule based on the demands of the business to regularly include nights, weekends and holidays
  • Excellent problem solving and decision making skills
  • Able to work under pressure and in demanding situations
  • Reliable, excellent work ethic, high integrity
  • Able to properly maintain files and accounts

Job Duties

  • Second Assistant on all weddings, directly responsible for carrying out all duties assigned by the primary coordinator
  • Primary event coordinator for assigned events
  • Must communicate and confirm all pre-planned event details with assigned clients and bookings
  • Prior to event, finalizes all client contracts and responsible for executing all event specifications agreed upon with client
  • Communicate and confirm with outside vendors to meet individual client needs
  • Manager on Duty when scheduled and must remain in attendance for entirety of the event
  • Oversee a staff for the set-up, execution and breakdown of events
  • Work with catering team to execute event menus
  • Responsible for the handling of money, including but not limited to taking deposits and final payments from clients, tipping out the staff accordingly, and balancing the venue’s nightly cash-out with respect to other departments

Pay

  • Hourly pay determined by skills and/or experience

application requirements

Experience/Skills

  • Front-of-house catering, banquet or serving experience
  • Basic knowledge of PC and Mac platforms

Communication, Cooperation & Organization

  • Demonstrate excellent communication and organizational skills
  • Works well within a team environment
  • Friendly and pleasant
  • Ability to describe our event space and services to clients in a clear, well-organized and knowledgable manner
  • Maintains friendly and professional working relationships with other departments and employees
  • Ability to work independently and complete assigned tasks within identified timeframes

Event

  • Physical Demands: at any point in time, may potentially have to lift tables, chairs, trays of food, boxes, etc.  Required walking or standing to a significant degree.
  • Math Demands: basic mathematical skills are a must
  • Maintains a clean and professional appearance 

Highly Considered Applicant Qualities

  • 1+ Years Management Experience in the Hospitality Field
  • Familiarity/Experience with Adobe Suite
  • Experience with management & overseeing a staff
  • Spanish a plus
  • Experience with point-of-sales systems & reports
  • Experience with banquet reservation systems
  • Previous event management/leadership role
  • Wedding management/assistant experience
  • 4 Year Undergraduate Degree - Marketing, Communication, Journalism, Business or Hospitality a plus

Applications Due: July 1, 2016    

      Please submit a resume and event portfolio (if applicable) to: events@thetopofthehill.com